ExpressTruckTax Blog

Showing posts with label Form W-2. Show all posts
Showing posts with label Form W-2. Show all posts

Thursday, January 18, 2018

File These Employment Tax Returns For Your Drivers

File Form 2290 with ExpressTruckTax
It can seem like your taxes never end. From your HVUT Form 2290 to filing  IFTA four times a year, your IRP return, and more. There’s always a deadline to prepare for, and missing it could result in major penalties.

Then on top of your truck taxes, you have to file for your trucking business employees by the January 31 deadline! You need to file Form W-2, Form 1099-MISC and issue copies to each of your recipients by this deadline. Luckily, this can all be quickly accomplished with the help of our sister product, TaxBandits.

File Wage Returns For Your Drivers

Form 1099-MISC

Form 1099-MISC is used to report payments or miscellaneous income made by trucking businesses for services performed by people such as independent contractors or contract workers, who are not treated as employees.

You must file Form 1099-MISC for your independent contractors if you paid them $600 or more in wages during the tax year. It reports the amount they were paid and how much of their income had taxes withheld, so they need this form to complete their personal income tax returns.

Form W-2

Form W-2 must be filed electronically with the Social Security Administration and issued to each of your employees on an annual basis for all of your workers who you paid $600 or more to in wages during the tax year.

ExpresstruckTax suggests filing employment returns with TaxBandits
This form is basically a report that lists all of the compensations and income that you offered your employees during the year with income, Medicare, and social security taxes withheld. Your employees need this information to complete their personal income tax returns.

E-Filing With TaxBandits

TaxBandits is the market leading e-filing solution for business owners and accountants. By streamlining the e-filing process online they make it incredibly quick and easy to complete your returns in a matter of minutes.

Simply create your account to get started and follow the step-by-step e-filing guide that explains exactly where to enter the information that’s required to complete your form and transmit it directly to the IRS. This fast, cost-effective process will save you tons of time and money.

Plus, TaxBandits even offers multiple, innovative e-filing features that make the entire process incredibly convenient. For example, use the bulk upload feature to save time by uploading all of your employee information at once.

Also, forget the hassle of having to go to the post office. Just use our postal mailing feature to have us print hard copies of your returns and mail them to your recipients for you.

IFTA Is Coming

Your 4th Quarter IFTA return is also due on January 31, and you don’t want to miss that deadline! Be sure to check out ExpressTruckTax’s other sister, ExpressIFTA to quickly import all of your IFTA data to record it in one location online. ExpressIFTA even accepts ELD data to make the reporting process even easier.

All of your IFTA calculations will automatically be calculated in an easy to read IFTA report that contains all of the totals needed to complete your return. Your IFTA report can be downloaded, printed, and emailed to go wherever it needs to.
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Tuesday, December 12, 2017

A New Tax Filing Solution for Your Trucking Business

ExpressTruckTax knows TaxBandits is the tax e-filing solution for small businesses

As a trucker, we know you have a lot of taxes to deal with. From your Heavy Vehicle Use Tax Form 2290 to your IRP return, quarterly IFTA return, and more. That’s why we aim to make things easier by providing you with a quick and easy way to instantly file your Form 2290 online.

However, then we thought, why stop at Form 2290? You have more tax returns to file and they should all be fast and simple to complete online, especially if you run a trucking business. That’s why we are proud to announce our new tax solution, TaxBandits.

We Launched TaxBandits

TaxBandits is our newest program that was specifically designed to help small businesses steal back their time by providing them with a quick and easy e-filing solution for multiple returns.

All you have to do is follow our interview style e-filing process that’s full of instructions and helpful tips along the way. We’ve also gotten rid of unnecessary steps to make filing your forms and transmitting them directly to the IRS even faster.

TaxBandits currently offers W-2 Forms, the Form 990 Series (Form 990-N, 990-EZ, 990, 990-PF), the Form 94x Series, ACA Forms, the Form 1099 Series, and Extension Forms, so you can file for your small business or nonprofit, and even get more time to file if needed.

Plus, TaxBandits has a number of outstanding e-filing features to make the entire process super convenient. For example, you can use the bulk upload feature to instantly upload all of your information at once!

Also, you can use our postal mailing feature to have us mail hard copies of your forms to each of your recipients.

Check out the free “Vendor Payments & How to Stay Compliant” Webinar today, Tuesday, December 12th at 2 PM EST to learn more about Form 1099-MISC. Register here!

Contact TaxBandits

If you need any assistance, the amazing, US-based TaxBandits support team is here to help. Give us a call Monday - Friday from 9 AM to 6 PM EST at 704.684.4751. We also offer live chat and 24/7 email support at
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Friday, April 22, 2016

Watch Out! Avoid These Scams in the Trucking Industry

We’ve all heard the horror stories—whispers in a dark rest stop about a friend of a friend losing his freight, his job, and eventually his house to a scam.

It can happen to anybody, these days.

In the trucking industry, we like to watch out for each other.

No matter what side of the rig you stand on, there are scams running about. So watch out for these!

Fake Documents for Drivers

Sometimes a driver may receive a fax, letter, or email from someone with a Washington, D.C. contact and an official looking Department of Transportation letterhead.

The goal of this communication is to scare the driver into releasing their financial information, and then identity theft is easy.

Remember, a government agency will never ask you to disclose financial information unprovoked—no matter how official the letterhead.

If you are contacted by someone asking these questions, contact the agency yourself to find out if there is a real concern.

And remember to only use IRS-authorized e-filing services when it comes to your taxes.

Company Independent Contractor Scams

Now, there are sometimes mix-ups—and this could honestly happen by mistake.

But there are a few companies who think they can list employees as independent contractors to avoid compliance with Department of Labor regulations, IRS regulations, DOT regulations, and OSHA regulations.

Shady companies will see this as an opportunity to add to their bottom line, since they’re excused from covering employee expenses.

Since independent contractors aren’t employees, the driver ends up taking full responsibility in event of a citation, violation, or accident. Or they can lose their employment!

Of course, when tax time rolls around and the employee sees a 1099 instead of a W-2, things become more clear.

And by no means is there a problem with using independent contractors, but just make sure you know your status before it‘s too late.

Freight Identity Theft

It’s a pretty nasty scheme, really. Thieves will assume the identity of a trucking company from a deactivated and dormant carrier number from the Department of Transportation.

They then pretend to be a long-established firm with a good safety record, and will go as far as having fake paperwork and documents.

The cons then offer lower bids to freight brokers, and show up to the proper companies. It’s only once they get the goods that they vanish into thin air.

And just like your social security number can be stolen, your employer identification number (EIN) is always at risk for business scams! 

Stay vigilant and protect yourself from business identity fraud.

We know you’re worried about security, so rest assured that the ExpressTruckTax servers, data centers, and US-based customer support center are all in good hands. Your EIN is safe with us!

Whether you need to file your 2290s or generate an IFTA report, we’re here to offer you a safe and secure solution.

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Tuesday, January 26, 2016

1099s & W-2s for Truckers

Should your drivers receive a 1099 or a W-2 form? That’s the question for a lot of truckers and fleets this time of year. And while we tend to focus on 2290s around here, understanding the personal taxes of a trucker can make a huge difference for both companies and drivers.

Fleets: Do Truckers Need 1099s or W-2s?

Well, let’s get right down to it here – there are a lot of mixed emotions out there over what tax classification drivers belong to. I mean, misclassification continues to be a subject of contention for both companies and drivers.

So how should your fleet approach classification? When you bring on a new driver, you should determine if they’re a full-time employee or an independent contractor from the start. Depending on their status, you’ll either need to send your drivers a W-2 or 1099 come tax time. Now we’ve heard stories from some drivers where companies won’t discuss employee status until tax forms are due, but we suggest clear and open communication with your drivers from day one. Sure, some fleets might be tempted to put the burden of taxes on a company driver and send them 1099, but that route can only be traveled with specific conditions geared towards independent contractors.

Basically, treating a full-time employee as an independent contractor will just lead the IRS to your doorstep. And let’s face it, the IRS will come for their money one way or another! Might as well keep your filing legitimate and make things easy on your crew.

Truckers: Independent Contractor or Company Driver?

When you get right down to it, your status as an employee needs to be determined before you’re hired. There are specific guidelines from the IRS on contractors who receive 1099s, and you owe it to yourself to know your status.

It all comes down to how you work – if you’re an independent contractor, you will have to cover your end of government expenses, but you also have more choice in how you haul. Now, if you are an independent contractor (like a co-driver), you are probably used to the 1099 routine. We know it can take a while to get your returns straightened out, so we suggest e-filing a tax extension.

Okay, But How Can I Get W-2s and 1099s?

With employee status already established, all you have to do is file for the proper tax form. Now if you’ve used ExpressTruckTax before, you know we like our tax software fast and easy-to-use. That’s why we suggest you check out ExpressIRSForms for your 1099s and W2 forms. Designed by the makers of ExpressTruckTax, ExpressIRSForms is perfect for any sized company in need of W2 forms and 1099s. With postal mailing, bulk upload, and multiple users, your fleet’s IRS forms will be filed in no time. Not only that, but if you need to get a trucker’s EIN for 1099, they even offer free e-signing for Form W-9! You can also enjoy the same level of customer support you’ve come to expect from ExpressTruckTax.

Visit to know more about filing W2 Form online.

Speaking of tax forms, larger fleets with over 50 full-time employees count as Applicable Large Employers, which means they need to file for Affordable Care Act (Obamacare) compliance. The good thing about ExpressIRSForms is that they also offer e-filing for Forms 1094 & 1095. You could say they’re kind of a one-stop shop for all your IRS tax forms!

If you have questions about 2290s and tax forms, contact our US-based support team by phone at 704.234.6005, email at, and live chat at our website.

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ExpressTruckTax Blog

E-file your HVUT Form 2290 with ExpressTruckTax.