ExpressTruckTax Blog

Thursday, January 29, 2015

Transferring Your 2290 to a New Vehicle


Do you need to transfer your 2290 in a hurry?

If you swapped vehicles or purchased a new one in December of 2015, then the answer is yes!

Vehicles first used in December have a 2290 filing deadline of January 31st!

Even though that’s no time at all, it’s still plenty of time to swap over your 2290. In fact, you could file a 2290 approximately three hundred and forty eight times between now and the Saturday deadline! (Yeah, I did the math.)

That’s because it only takes about 10 minutes to E-file a E-file a Form 2290. So if you’ve recently swapped vehicles, it’s time to get in gear and get yourself E-filed before the deadline.

Here’s the Game Plan:

1. E-file a new Form 2290
2. Claim a Credit Vehicle on that form
3. Receive your new Stamped Schedule 1 via email instantly

That’s all it takes to “transfer” your 2290 from your old vehicle to the new one. Want to see it step-by-step? I thought so, here’s the Play-by-Play.

Step 1: Login or create an account (it’s free!). If you’re new to ExpressTruckTax, quickly enter your name, business info, and EIN before you begin E-filing. Finally, click “Start New Return,” choose a Form 2290, and then enter your first-used month (the month in which you purchased the new vehicle).

Step 2: Now to enter your taxable vehicle information (for the new truck). Simply input the VIN, gross weight, and select whether the vehicle is used for logging. Save and then skip the next few screens until….

Step 3: It’s time to enter your Credit Vehicle. This is how you receive a prorated refund on the HVUT tax previously paid. Click +Add a Credit Vehicle, enter the VIN & gross weight, then enter details of the “loss event.” This means choosing the date on which the vehicle was sold, lost, or destroyed, as well as uploading any required evidence, like a bill of sale. 

And that’s it. Simply input your payment method, and then hit the big green Transmit button.
Within about 10 minutes, the IRS will have reviewed you return, and if it’s accepted (98% of returns E-filed with us are!), then you’ll receive your new stamped Schedule 1 via email immediately.

Bonus Tips: More Ways to Save

  • If your previous truck was sold, stolen, or destroyed, and you are choosing not to replace it, then you can still get a prorated refund of the HVUT you paid! The procedure is different from the “transfer” process. To claim a prorated refund in this case, simply E-file a Form 8849. We offer easy E-filing of this form too, check out these tips on how to file your 8849 fast. 
  • If your business name or EIN has changed, then you can also get a prorated refund for the taxes paid under the previous name/EIN. Just E-file a new Form 2290 for all vehicles under this new name or EIN. Then E-file a Form 8849 under the old name/EIN to get some of those tax bucks back. 

Here’s a lil’ chart to help you determine what you need to file:

Still have questions about transferring your 2290 or claiming your refund? That’s what our Support Team is for! They’re ready to lend a helping hand to E-filers in distress, 24/7. Call them at 704.234.6005 or shoot them an email 24/7 at

They’ll help you cross the E-filing Finish Line before the deadline, guaranteed.

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Tuesday, January 27, 2015

IFTA Filing Do's & Don'ts: Part 2 Avoiding an Audit


With just 4 days left to file 4th Quarter IFTA returns, it’s crunch time. Right about now, all of the IFTA procrastinators out there are starting to panic and hastily fill in their returns. (No judgement, truckers have way too much on their plates!)

If you happen to fall into this category, then slooooow doooown. The last thing you want is to quickly fill in your return and submit it with the mistakes below, all of which are red flags for IFTA auditors.

As it is, each IFTA jurisdiction is required to audit 3% of its registrants each year, and if you commit one or more of these IFTA sins, you’re greatly increasing your chances of becoming part of that dreaded 3%.

Before you make a mistake that could cost you your business, take a few seconds to make sure you’re avoiding these IFTA errors.

Avoiding IFTA Audits

  • DO: Make sure your trip sheets have continuity from the trip’s starting location to the destination. Every jurisdiction between the start and end points should be included.
  • DON’T: Submit a trip sheet with non-continuous jurisdictions. Unfortunately, your truck cannot teleport from New Jersey to Ohio, and IFTA auditors know it.

  • DO: Record all personal and non-taxable mileage. 
  • DON’T: Forget that your end-of-day miles to a restaurant or lodging still need to be recorded. If you don’t, then your end of day location won’t match your beginning of day location, which is known as a gap in mileage.

  • DO: Record your exact fuel use and milage. Then use these numbers to calculate your MPG each quarter.
  • DON’T: Do the reverse, which is to calculate your fuel use by dividing your mileage by a set MPG. This is cheating! For one, your MPG will fluctuate naturally based on road conditions and an infinite number of other variables, so you cannot assume it will always be the same. These kinds of over-simplified fuel calculations are huge red flags to IFTA auditors.

  • DO: Keep an eye on your MPG. If your MPG changes drastically from quarter to quarter, there needs to be a reason, like a change in your vehicle, your operations, or your load type & weight. 
  • DON’T: Submit a return with a MPG below 5 or above 10. If your MPG is outside this range, there is likely an error in your recordkeeping or calculations. IFTA auditors know this, which is why many states won’t accept your return until your MPG falls in this range.

  • DO: Follow the tips for recordkeeping that we covered in Part 1. Keeping precise trip sheets will help you avoid all of the above errors.
  • DON’T: Get lazy with your documentation. Your business depends on complying with IFTA filing requirements, so use a program like TruckLogics to keep your trip sheets organized and up-to-date everyday.

  • DO: Be proactive and file on-time. The best way to do this is by using a program like ExpressIFTA which calculates the taxes and fills in the return for you. 
  • DON’T: Wait until the last minute and then rush to fill in your return the night before. Obviously, this leads to mistakes, which lead to audits. If you’re that pressed for time, have a processing service like Truck Services of North America file your quarterly IFTA return. They prepare your return based on your trip sheets, and then submit it directly to your base jurisdiction. And since they’re IFTA Pro’s, they know to avoid all of the red flags above.

  • DO: Remain calm & cooperate if you are selected for audit. Original documentation for the past 12 quarters should be kept in your base jurisdiction for the auditor to access.
  • DON’T: Avoid the auditor’s phone calls, shred your documents, or flee to Costa Rica. The 4-year retention requirement for documentation will be extended indefinitely until you cooperate. This means that legally they can keep coming after you with no statute of limitations. And the less you cooperate, the more likely you’ll face steep penalties, or worse, revocation of your IFTA license. 
Ready to get started? Whether you need help creating an ExpressIFTA account, or you have questions about having a processing service prepare your return for you, call us and we can give you advice or connect you to someone you can trust.

We’re available 8-6 pm EST at 704.234.6005 or on live chat. Or for 24/7 assistance, just email us at With the deadline looming so close, it’s nice to know that you can reach out for help at all hours of the night. When crisis strikes, the Support Team will be ready for you!

Ready for More? Check out Part 1, chock-full of Tips for IFTA Recordkeeping!

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Tuesday, January 20, 2015

IFTA Filing Do's & Dont's: Part 1


There’s just 10 days until 4th Quarter IFTA reports are due.

Are you ready? If you’re trying to get your act together at the last minute, then ExpressTruckTax can help you prepare your return, quickly & correctly– all while keeping your sanity in tact!

We’ve got do’s & don’ts for IFTA record-keeping & return preparation. So please do avoid these don'ts (and don't ignore these do's) to ensure IFTA-filing success!

IFTA Recordkeeping Do’s & Don’ts

  • DO: Record fuel use and fuel purchases every day. Your records should include the amount and type of fuel purchased, the name & address of the gas station, the cost per gallon, total of the sale, and the original receipt.
  • DON’T: Assume you can recreate a record of your fuel transactions later using your pile of receipts. If a receipt goes missing, you’ll have no way of knowing without a fuel record to check against.

  • DO: Keep all original fuel receipts in good condition for at least three years after the close of the quarter.
  • DON’T: Wrinkle or write on your receipts. If they’re stashed in the crevices of your cab or mashed into a shoebox, it’s time to buy an accordion file folder.

  • DO: Maintain accurate distance records including your mileage per jurisdiction, the routes you took, and any detours or out-of-route mileage accrued.
  • DON’T: Record your estimated mileage for a trip as your actual mileage. Not only will this leave out personal miles you drive (to the grocery store, etc), but it’s also likely that in the course of your trip, you will deviate from the route your estimate was based upon. Detours happen. Record them all. 

  • DO: Use a program like TruckLogics to keep precise trip sheets. Be sure to update them daily.
  • DON’T: Wait until the end of the quarter to fill in your trip sheets. This leads to imprecise records and to red flags that could trigger an IFTA audit. 

Preparing your Return: Do's & Don'ts

  • DO: Use ExpressIFTA to prepare your return faster than ever before, and with way less work than you’re used to.

    With ExpressIFTA, you simply input your fuel use and mileage, and then kick back while the program calculates your tax and MPG for you. And the perks don’t stop there. Not only will it perform all calculations, but it will also plug all of the numbers into a completed IFTA return appropriate for your state.

    Pro Tip: If you use an IFTA-approved GPS that records your trip sheets, you can import that information and use it to create your return. 
    After importing or entering your mileage and fuel use, all you’ll need to do is print the return– and mail it, of course (and they even include instructions on how to do it).

  • DON’T: Waste your time calculating your tax and tediously filling in a long and scary IFTA return. Hair pulling, insomnia, and loss of sanity are all common side effects.

And here’s one last DO for you! DO call the ExpressTruckTax team for help filing your 4th Quarter IFTA returns. They’re available in our sunny hometown of Rock Hill, 24/7, and they’d be happy to walk you through the ExpressIFTA set up.

Call them at 704.234.6005, message them on live chat, or email them at No matter how you get in contact, you’re guaranteed the support experience of a lifetime!

Check out Part 2 for Tips to Avoid an IFTA Audit. You don’t want to miss this! 

For Tips on HVUT Recordkeeping, mosey over to:

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Thursday, January 15, 2015

Free VIN Corrections: Only with ExpressTruckTax

Hola, Trucking Nation! Did you know that ExpressTruckTax offers completely FREE VIN Corrections?

But only if your return was originally E-filed with us. It’s just one more perk we offer our returning guests.

But even if you didn’t file with us originally, you can still E-file a Form 2290 Amendment quickly and affordably with ExpressTruckTax.

And it’s easy to do, too. After all, we’re ExpressTruckTax. That’s how we roll!

When E-filing a Form 2290 Amendment for a VIN Correction, you’ll follow the same simple three steps you use when E-filing any of our IRS Forms. And once you’re finished, you’ll receive your new, correct stamped Schedule 1 via email in just minutes!

Let’s run through the process, and then get E-filing!

Step 1: Create an Account or Log Back In

  • Once you’re logged into your account, click “Start” under Form 2290 Amendments.
  • Then select which Amendment you’d like to file. In this case, choose VIN correction (we also offer amendments for vehicle weight increase & exceeding the mileage limit). 

Step 2: Make the Correction

  • Select whether you’d like to correct a return E-filed with us, or one filed elsewhere.
  • Next enter the vehicle’s first-used month.
  • Then select Add VIN Correction, and enter the vehicle’s originally-reported VIN (the incorrect one). Then enter the gross weight, check whether the vehicle is taxable or suspended, and then enter the new, correct VIN.
  • To correct the VIN of more than one vehicle, click “Save and Add Another.” If you’re correcting only one, just Save and done!

Step 3: Review & Submit

  • Before submitting your information to the IRS, be sure to check for errors one last time (wouldn’t want to file another amendment now, would we!). Our Instant Audit will also scan your return for gaps and errors. 
  • Now just hit the big, green TRANSMIT button to securely submit your VIN correction, and then kick back and wait for IRS approval. 

Your new and improved stamped Schedule 1 will be sent to you the second the IRS accepts your correction. Most users receive theirs in 10 minutes.

If you chose to receive additional notifications, you’ll receive those asap too. You can even elect to have your return faxed or mailed to your carrier, home office, or accountant–whatever is convenient for you!

Need help E-filing your Amendment? Just ask one of our Support Team! They’re available in our sunny hometown of Rock Hill, SC, 24/7 to ensure you have a smooth E-filing experience. Ring them at 704.234.6005 or email them 24/7 at

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Tuesday, January 13, 2015

E-Filing HVUT for Tax Professionals: A Guide


Hello again, Tax Pro’s of the Trucking Nation! We’re back again with a blog just for you. Last time we covered Creating a Tax Professional Account with ExpressTruckTax, step-by-step.

Not only is it free to set-up, but it’s fast and easy too. With Bulk Upload options for businesses, as well as trucks, you’ll be ready to hit the ground E-filing in just minutes.

Which is the topic for today! We’ll walkthrough the E-filing process for third party designees (that’s you).

You’ll notice again that every step of the way, we’ve incorporated shortcuts to make the E-filing process quick and painless.

Step 1: Select First-Used Month

From the dropdown menu, choose the month in which the vehicle was purchased or first put in use. If you’re E-filing for a previous year, indicate this by checking the appropriate tax year.

Step 2: Add Taxable Vehicles

You have three options here for adding vehicles to the return. The first option is manual entry. Click
+Add Taxable Vehicle and enter the vehicle’s VIN and gross weight. Option 2, use our Bulk Upload button to import hundreds or thousands of vehicles at once.

Or the third option is selecting vehicles from Truck Zone. This option only works if you previously imported your client’s vehicles. If you have, then they’ll be saved in Truck Zone. Just check the box next to the ones you’d like to E-file for, and they’ll be magically added to the return.

At this stage, you also have the opportunity to add Suspended Vehicles (those that travel fewer than 5,000 miles during the tax year or 7,500 miles for agricultural vehicles), as well as Prior Year Suspended and Sold/Lost/Destroyed vehicles. The process for adding these vehicles is the same as above.

Step 3: IRS Payment

Believe it or not, the hard part is over! (I know what you’re thinking: What hard part?!)

On this screen, enter your client’s payment information. Your client can pay the IRS taxes via EFW (Direct Debit), EFTPS, or by Check or Money Order.

If they choose to pay by check or money order, our system will automatically generate the payment voucher that the IRS requires with the payment. Another way we save you and your business precious seconds.

Step 4: Review & Instant Audit

It’s time to review your information one last time before securely transmitting it to the IRS. Check over each field, and then click the green “Review” button at the bottom of the page. Our system will then perform our signature Instant Audit to scan the return for errors.

Once you’ve got the green light, you’re almost done.

Step 5: Pay our Fee & Add Notifications for Clients

Time to enter your credit card details to pay our E-filing fee. But there’s a shortcut here too! If you get set-up on one of our payment plans for Tax Professionals, you’ll not only have access to discounted pricing, you’ll also be able to skip this payment screen, saving you time each time you E-file.

To learn more about our Price Packages, check out this blog or call one of our Account Managers at 704.234.6005.

Another time saving feature that’s–available you can elect to add text, fax, or postal mail notifications on the status of the return. Rather than call or email your clients to let them know you’ve filed, just enter their fax number, and we’ll fax them a copy of the return and stamped Schedule 1 the second the return is accepted.

Step 6: Form 8453-EX (Optional)

Last, but not least, the Form 8453-EX. This step is optional. If you previously entered a current Form
2848 for this client (Power of Attorney), then you will skip this step.

If you don’t have Power of Attorney on file with the IRS, then you can quickly get authorization to file for each client by completing Form 8453-EX instead. If you’re unfamiliar with this form, check out this video.

As yet another time-saving feature, our system will automatically generate a completed 8453 for you. To complete the authorization process:

  • 1. Review the 8453 PDF to ensure the info we entered is correct. 
  • 2. Download, email, or fax the form to your client.
  • 3. Once your client has signed and returned the form to you, upload it into our system.
Now you’re ready to press the big, green TRANSMIT button and bask in your victory. Ah, the smell of success. Or is that coffee? I can’t tell anymore.

In just a few moments, you’ll receive an email with the client’s stamped Schedule 1, as well as any other notifications you added for you or your client.

5 steps in 5 minutes or less. Are you ready to start E-filing? Don’t forget to set-up a discounted price package first to reap the benefits of CPA savings. Contact your personal account manager for details.

Don’t have an account manager yet? Call 704.234.6005 or email to get connected today.

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Thursday, January 8, 2015

Creating a CPA Account: A Guide for Tax Professionals

Do you have nearly as many passwords to remember as trucks to file for?

Are your poor fingers plagued with more and more paper cuts with each Form 2290 you file?

As you apply another band-aid, you lament to yourself, "There must be a better way!?"

Well, look no further. The better way is the E-filing way. That's why ExpressTruckTax offers tons of perks for tax professionals. You work all year to provide a much-needed service for the Trucking Nation, so we make it our business to provide unparalleled service for all of you!

The benefits of E-filing with ExpressTruckTax are nearly endless, but to name just a few that you CPA's will enjoy...
  • You can manage an unlimited number of businesses and EIN's from a single login. That's right, only ONE password to remember!
  • You can quickly filter for businesses or specific trucks using our Advanced Search option. What good is organized info if you can't quickly retrieve it?
  • To top it all off, we have Bulk Upload features for importing both business information and trucks, so you can efficiently upload all of your data in one shot and start E-filing immediately. 
Intrigued? Well then head over to and create a new account (it's free!). But not before checking out this step-by-step guide first!

3 Steps to Creating a CPA Account

Step 1: Create Login and Enter Your Business Details

  • Alright tax pro’s, first let’s quickly create a new account (it’s free, you only pay when you file). Just enter your email address and a password of your choosing, and be sure to check the box “Are You a Tax Professional?” to ensure you create the right kind of account.
  • Remember, from this single login, you’ll be able to manage an unlimited number of clients!
  • Next enter your Business Details into the Tax Professional Profile page. First, check whether you own your own firm (and have an EIN) OR are self-employed (don’t have an EIN).
  • After entering your name & EIN (if applicable), you must enter your PTIN. The PTIN, Paid Preparer Tax Identification Number, is required by the IRS for all paid tax return preparers. If you have not applied for a PTIN yet, the fastest way to apply is through the IRS website. Alternatively, you can paper-file for your PTIN by filing IRS Form W-12.
  • Finally, enter your full name, business address, and contact information, and hit “Create.” Now your profile is complete and you’re ready to head to Step 2: Adding Businesses. 

Step 2: Add Businesses

Now to enter the details of each business you intend to E-file for. There’s two ways achieve this, but whichever way you choose, it’s quick and simple.

  • Option 1: Manual Entry-The first method is manually entering the details for each business separately. If you’re looking to just enter one or two businesses to your account and file a return right away, this is the best option for you. You can always enter more businesses later.

    To do the manual entry, add the Name, EIN, address & contact info for the business. Then indicate whether you have Power of Attorney (a current Form 2848 filed with the IRS). If yes, you must enter the “Valid Up To” date for when your power of attorney expires.

    Finally, enter the name, phone number, and title of the Signing Authority. In most cases, this will be you, unless your client chooses to maintain it him or herself.

  • Option 2: Bulk Upload-To upload multiple business in one fell swoop, use the Bulk Upload option instead. In the top right corner of the Add Business screen, you’ll notice the Quick Links section. Select the first link “Bulk Upload Businesses” and you’ll be taken to this screen with instructions.

  • To Bulk Upload a business, you will be prompted to 1.) Download our Excel Template File and save it to your computer. 2.) Cut and paste all of the business details into the Excel Template. And 3.) Upload the Excel File back into ExpressTruckTax.

    All of the business information will be saved and ready for E-filing! Which bring us to the last step, uploading the trucks. 

Step 3. Add Taxable Vehicles to Truck Zone

Just as there were two options for uploading businesses details, the same options exist for uploading the taxable vehicles for each business: Manual Entry or Bulk Upload into Truck Zone.

  • Option 1: Manual Entry- First, be sure you’re adding vehicles to the correct business. To switch back and forth between businesses, just select the business you’d like to manage from your Business List on the right side of your screen. The business highlighted in dark blue is the one you are currently editing. 

Once you’ve selected the business, head over to the Truck Zone tab along the top menu, and then select +Add New Vehicle. This will open a pop-up in which you can enter the vehicle’s VIN, Gross Weight, and whether it is suspended, licensed for agriculture, or used for logging. Additionally, you can enter the make, model, license plate number, and even the truck’s IFTA details or state specific permit numbers.

  • Option 2: Bulk Upload

    Another great feature for CPA’s, you can Bulk Upload hundreds or thousands of vehicles at a time. Select Express Upload to use our Excel Template (same procedure as for uploading businesses), or use our Smart Upload for the smoothest experience. With the Smart Upload feature, you can import data from any file type by uploading the file and matching each of your categories to ours. Simple!

Whether you manually enter trucks as you go, or Bulk Upload them all at once, all of the vehicle information will be securely stored in Truck Zone and easily accessible through the Advanced Search option. Filter vehicles by VIN, gross weight, etc, to quickly and easily find the trucks you’d like to file for. Then check each to add to the tax return. You can also choose to skip Step 3 entirely and just add taxable vehicles as you E-file each return. The choice is yours!

Have questions about creating your CPA Account? Here’s the best part! Our support team is here for you. Like CPA’s we think about truck taxes all year long, not just during renewal season. This is our profession, just like you.
To offer you the support experience of a lifetime, we’ll even assign you your own Personal Account Manager with a direct line of contact, so anytime you have a question, you have immediate access to the answers (and a familiar friend).

Your Account Manager will also give you the scoop on our special Price Packages for CPA’s. That’s right, we offer flexible payment options and discounted packages to tax professionals.

To learn more about this special pricing, check out this blog: “ExpressTruckTax is for Tax Professionals Year Round.”

Call our team now to get set-up with your Personal Account Manager. We’re available at 704.234.6005. You can also chat with us online or get 24/7 email support at

Stay tuned for the next blog, tax pro’s! We’ll be going over E-Filing for your clients, step-by-step. Welcome to the ExpressTruckTax family!

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Monday, January 5, 2015

Make the Switch: 10 Reasons to Ditch Paper Filing

It’s the dawn of a New Year, Trucking Nation! This new beginning is the perfect time to start fresh and commit to news ways of making 2015 the best year yet. 

How many resolutions did you make? Now ask yourself this: how many have you already broken? It’s easy to get discouraged when we trip up, but to keep yourself motivated, it’s important to set some goals that are easily attainable.

Here’s one improvement you can make, and it’s super easy too! Have you Made the Switch yet?

I mean, have you ditched dirty old paper filing and started E-filing your truck taxes? Whether you have one vehicle or hundreds to file for, ExpressTruckTax is hands down the fastest, most affordable way to E-file Form 2290 (or 2290 Amendments & Form 8849 for credits).

You’ll not only save time this year when you file, but every single year after that. In fact, the benefits of E-filing over paper filing are nearly endless. But to narrow it down, here are the Top 10 reasons to cut out paper filing and start E-filing, baby!

Top 10 Reasons to Make the Switch

  • 1. No lines: In fact, there’s no waiting. Period. Just instant gratification!

    Why wait in line at the IRS office when you can E-file from the comfort of your cab, in a coffee shop, or just about anywhere else you can get an internet connection?

    And don’t forget the time and gas you spend driving to the office. In fact, we have customers who since making the switch no longer have to set aside an entire day to drive hundreds of miles to the nearest IRS office! Score.
  • 2. More Secure: Far too often, you’ll see headlines about truckers being scammed on taxes, insurance, or any number of things.

    Luckily with ExpressTruckTax, you can E-file with confidence. As an IRS-certified E-file provider with several other industry-leading E-filing products on the market, you can rest assured that your information is safe. It travels from our encrypted site straight to the IRS servers. Don’t take my word for it–Just ask any one of the hundreds of thousands who’ve E-filed with us.
  • 3. Zero Calculations: Perhaps my favorite reason to E-file, no math required! As someone that avoids unnecessary math like the plague, I love that ExpressTruckTax does all of the calculations for me, no calculator needed!

    Not only does our program calculate the amount of HVUT due per vehicle, but it will also prorate reimbursements or tax owed for new vehicles acquired during the tax year. What’s the alternative? Breaking out a partial period tax table and figuring it out yourself?! PASS. I’ll stick with E-filing, thank you very much!
  • 4. Fewer Errors: It’s a fact. E-filed returns have fewer errors than paper-filed ones! It’s not just because we do the calculations for you, it’s also because we check your return with our Instant Audit before you submit it.

    If there’s an error, chances are our system will catch it for you. Maybe that’s why 98% of returns E-filed with us are accepted by the IRS instantly. Not to brag or anything.
  • 5. No Snail Mail: Not that we have anything against postal workers, it’s just that the Internet is faster. When you E-file, you’ll know in minutes whether or not your return was accepted by the IRS.

    Personally, I prefer that sense of security as opposed to sending my sensitive information out into the void, not to get a response for weeks. Which leads me to my next point, your return is accepted right away, which means you also...
  • 6. Receive Your Stamped Schedule 1 Immediately: Most users have their stamped Schedule 1 within 10 minutes of transmitting their returns. Even better, the second the IRS has stamped it, we’ll email you a copy.

    You can also elect to have us mail you a copy if you don’t have a printer, or you can even fax it to your carrier–or any other number of your choosing!
  • 7. Eco-Friendly: No driving, no postal mail, no paper! What could be more eco-friendly than that? The carbon footprint is nearly non-existent. Mother Earth will thank you.
  • 8. Free Support–All Day, Every Day: Maybe the best reason to E-file with us. You get free, 24/7, 365 access to our Support Heroes. When you have a question or crisis, you can count on them to be there to help.

    And unlike some companies that hire seasonal help, our support heroes are full-time support beasts! Offering truck tax support is all they do, all year. They know truck tax, they know the industry. Who else would you want answering your questions?
  • 9. Save Time Filing, Year After Year: If you only file truck taxes once a year, you may think saving time filing only once isn’t too big of a deal. But with ExpressTruckTax, you’ll save time every time you E-file. In fact, the more you E-file with us, the more time you save!

    Returning users have two ways of saving time. By using Truck Zone, you can quickly search for and add vehicles to your return without having to re-enter VIN, gross weight, etc. Or for the ultimate time-saving experience, you can copy a previous year’s return. This will auto-complete all fields, but still allow you to edit the return if any details have changed. Whichever method you choose, you can E-file in 5 minutes or less. It’s the gift that keeps on giving.

  • 10. Organized & Accessible Tax Records: If the IRS comes knockin’, you won’t have to shake in your boots. With ExpressTruckTax, you have access to all returns and Schedule 1’s filed with us from the Dashboard of your account. You can view, download, or email this information whenever you need it. No worries about your tax information getting lost, destroyed, or crumpled up in a drawer. 
Still not convinced? A picture is worth a thousand words, so here’s a before and after of Sir Charles. E-filing suits him, as it does you.

For these reasons and many more, it’s time to Make the Switch. Start your New Year on the right foot, and resolve to do something better for you, for your business, and for the environment.

Ready to set up an account? The process is free and easy, just check out this step-by-step guide. Or call our Support Heroes, and they’ll walk you through it. Ring them at 704.234.6005, strike up a live online chat, or email them 24/7 at

~Happy New Year!~

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Sunday, January 4, 2015

Giveaway Terms & Conditions


Terms & Conditions for Giveaways valued under $600

Giveaway Posts (“Giveaways”) are promoted by Span Enterprises, LLC (the “Promoter”), 157 E. Main Street, Rock Hill, South Carolina 29730. Products, gifts, and prizes are provided by Promoter or by various companies (“Sponsor”) specified in the blog post.


1. ELIGIBILITY: Giveaways are open only to legal residents of the fifty (50) United States and the District of Columbia (excluding Puerto Rico, all U.S. Territories and Possessions and all Overseas Military Installations), Canada (excluding residents of the Province of Quebec), and Australia (excluding residents of the State of New South Wales and the Australian Capital Territory) who are eighteen (18) years of age or older as of January, 1, 2012, with access to the Internet at all times during the Giveaway Period (as defined below) and subsequent prize-award period (as defined below). All employees of the Promoter, the Sponsor, and of all associated agencies and their respective affiliates, sales representatives, distributors, licensees or agents (all of the foregoing, together with Promoter and Sponsor, collectively referred to as “Giveaway Entities”), and their immediate family members (spouse, parent, child, sibling and their respective spouses) and those living in the same household of each (whether legally related or not), are ineligible to enter or win the Giveaway. All applicable federal, state and local laws and regulations apply. Void where prohibited by law. Entry in the Giveaway constitutes your full and unconditional acceptance of these Official Rules; if you do not accept them, you are not permitted to participate.

2. GIVEAWAY PERIOD: The Giveaway entry period begins at 9 a.m. Eastern Daylight Time (“EDT”) the day of the post and ends as of 11:59 a.m. EDT on the date indicated in the post (the “Giveaway Period”). Winners will be selected from eligible entries properly submitted during the Giveaway Period.

3. GIVEAWAY ENTRY INSTRUCTIONS: During Giveaway period, visit and fill out the registration form completely and check the box indicating you would like to participate in the Promotion and you will automatically receive one (1) entry into the Sweepstakes. Additional entries will be based on specific Giveaways. All registrations must include entrant’s valid email address. The email address provided by online entrants will be the identity of the entrant and, if selected for a prize, the identity of the winner. We expressly reserve the right to disqualify any entries that we believe in good faith are generated by an automated program or via scripts. By participating, all entrants agree to abide by these Official Giveaway Rules.

4. USE OF ENTRIES: As a condition of entry into the Giveaway, except where prohibited by law, each entrant and Winner/Winners by accepting a prize grants to Sponsor and Promoter and their respective affiliates, legal representatives, assigns and licensees, an unrestricted right and license to publicize, broadcast, display and/or otherwise use all information submitted as part of the entry, including use the Giveaway entrant’s name, city, state, biographical material, and any other material submitted as part of the entry (collectively, “Licensed Rights”) in any form or media now known or hereafter devised throughout the world in perpetuity for marketing, advertising, and publicity purposes, without additional review, compensation, permission or approval of the Winner/Winners. All non-biographical information that is submitted as part of an entry is deemed User Content and is subject to the Span Enterprises Terms of Use.

5. SELECTION OF GIVEAWAY WINNER: At the end of the Entry Period, there will be one (1) random drawing in which Prize Winner/Winners (the number of which will be specified in the post) shall be selected from all eligible entries received during the Entry Period by the Promoter, whose decisions are final and binding with respect to all matters related to the Giveaway. Odds of winning will depend on the number of eligible entries received. Prize Winner/Winners will be notified via e-mail to the e-mail address submitted with his/her entry, within two (2) weeks after the drawing (“Prize Award Period”). If a Giveaway winner fails to respond to the prize notification within the specified three (3) business days, the winner will irrevocably forfeit the prize and an alternate winner may be selected from the pool of eligible entries. In the event that a potential Prize Winner is disqualified for any reason, Promoter may, in Promoter’s sole discretion, award the applicable Prize to an alternate potential Prize Winner selected at random from the remaining eligible entries. Any return of Prize notification or prize e-mail as undeliverable will result in forfeiture of any Grand Prize and an alternate potential Grand Prize Winner may, at Promoter’s discretion, be randomly selected from the remaining eligible entries.

6. PRIZES: The number of Prize/prizes and Approximate Retail Value (“ARV”) of each will be indicated in the Giveaway Post with a total ARV of no more than ($599.00) (USD) in the form of a product or gift from the Sponsor. The Prize will be sent from Sponsor directly to recipient. Prize/Prizes will not be replaced if lost or stolen, and is nontransferable. Prize/Prizes are not redeemable for cash and no substitutions are allowed. All taxes are the responsibility of the Prize Winner/Winners. By participating in the Giveaway, entrants waive the right to claim any additional damages whatsoever, including, but not limited to, punitive, consequential, incidental or indirect damages.

7. GENERAL CONDITIONS AND RELEASES: An entrant or winner may be disqualified from the Giveaway if he or she fails to comply with each provision of these Official Giveaway Rules, as determined in the sole discretion of the Sponsor. Participation in the Giveaway is at entrant’s own risk. Sponsor shall not be liable for 1) failed, returned or misdirected notifications based on inaccurate information provided by the winner on the contest entry form, 2) entries and responses to winner notifications which are lost, late, incomplete, illegible, unintelligible, postage-due, misdirected, damaged or otherwise not received by the intended recipient in whole or in part or for computer or technical error of any kind, 3) any electronic miscommunications or failures, technical hardware or software failures of any kind, lost or unavailable network connections, or failed incomplete, garbled or delayed computer transmissions which may limit an entrant’s ability to participate in the Giveaway, 4) any technical malfunctions of the telephone network, computer on-line system, computer equipment, software, program malfunctions or other failures, delayed computer transactions or network connections that are human, mechanical or technical in nature, or any combination thereof, including any injury or damage to entrant’s or any other person’s computer related to or resulting from downloading any part of this Contest 6) unauthorized human intervention in any part of the entry process or the Giveaway.

8. PERSONAL INFORMATION: Upon acceptance of our rules and regulations, you are acknowledging that Span Enterprises, LLC will share all information submitted as part of your entry (this includes biographical as well as any post/comment/other content provided) with the Sponsor. The personal information collected through the Giveaway is subject to Span Enterprises, LLC’s Privacy Policy, and the Sponsor’s Privacy Policy which can be found on its website. We encourage you to read the Span Enterprises Privacy Policy as well as the Sponsor’s Privacy Policy to understand how your data will be used. By entering the Giveaway, you agree to the use of your personal information as described in the above Privacy Policies, and such authorization is an express condition of entry.

9. RULES/WINNERS’ LIST REQUESTS: To obtain a copy of these Official Rules or for notification of the winner, send a self-addressed stamped envelope to: Span Enterprises Rules and Winner Notification Request, c/o Span Enterprises, LLC, 157 E. Main Street, Rock Hill, South Carolina 29730. Requests for notification of winner must be received no later than three months after the end of the Giveaway Period.

10. LIMITATION OF LIABILITY: Entrants and winner agree that the Giveaway Entities shall not be liable for injury, loss or damage of any kind resulting from participating in this Giveaway or from the acceptance or use of any prize awarded, including any future use of any winning entries. Sponsor reserves the right (but is not obligated) to verify eligibility qualifications of any winner.
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Wednesday, December 31, 2014

Happy New Year, Trucking Nation!


Happy New Year from the ExpressTruckTax Team!

We hope you have the chance to ring in the New Year with a *BANG*! We definitely plan to! That's why our offices will be closed Thursday and Friday, so we can spend time with friends and family. But don't worryif you need us, we'll still be available for 24/7 emergency assistance via email at

Made a Resolution Yet?

New Years is one of my favorite times of year. It's a time to look to the horizon and think positive, hopeful thoughts. For better or worse, 2014 is behind us, and 2015 is a New Beginning with new chances each day to improve yourself, your relationships, your careeror just about anything else that needs a little polishing in your life.

What's your resolution? If you're looking to streamline your trucking business and have more time for what's truly important, then we have a couple solutions worth checking out.

  • TruckLogics: Hooray! An affordable, all-in-one business management program! No matter the size of your trucking business, drivers and fleet managers alike will fall in love with TruckLogics line-up of exclusive features. And because it's cloud-based and comes with a free app, you can access your information from any device, any where, any time. Sign up for a free trial with promo code NEW. For friends of ExpressTruckTax only. (Yes, we've got connections.)
  • ExpressIFTA: Hands down, the fastest and easiest way to prepare your own quarterly IFTA returns! ExpressIFTA calculates the taxes due for you and completes the form appropriate for your state. You can even bulk upload data from a GPS system for even more instant gratification! It'll have you dancing with joy at least 4 times a year...
  • Truck Services of North America: For those times when you're just too busy to conquer that mountain of paperwork on your desk! A premier processing agency (and good friend of the ExpressTruckTax team), TSNAmerica is the fastest, easiest way to maintain your authority without lifting a finger. From filing renewals to preparing quarterly IFTA returns, Truck Services of North America has a time-saving solution for your business. Check them out, I'm sure they'll be your new best friend too!
And don't forget, we provide the easiest way to E-file your Form 2290, 2290 Amendments, & Form 8849, all for the best value in the industry!

Let us, and our awesome friends, help you grab 2015 by the reigns and make it THE BEST year you could possibly dream of. After all, trucking is already a full-time job; your paperwork shouldn't be your second one. 

Happy New Year! Cheers!

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Monday, December 29, 2014

Am I Required to File HVUT? Form 2290 Exempt Vehicles


Am I required to file a Form 2290?

A simple “yes” or “no” answer would be nice, right?

But when dealing with the IRS, you know it can’t possibly be that simple. Reading (more like decoding) the IRS requirements for filing heavy vehicle use tax can be a massive chore– and quite frankly, how can you have your head in the game when your brain is still stuck in holiday mode? 

IRS guidelines and leftover sugar cookies just don’t go together.

So put the down IRS Form 2290 instructions, and back away slowly. Go get a cup of hot cocoa instead, and read this blog for the answers!

Let’s break it down in layman’s terms. In general, the IRS requires these vehicles to file Form 2290 annually:
  • Vehicles that are self-propelled and designed to carry loads on public highways(among other functions)
  • weighing 55,000 pounds or more and
  • that travel at least 5,000 miles on public highways during the tax year (7,500 miles for agricultural vehicles).
Trucks, truck tractors, and buses can all fall under this category. But what if you have a heavy vehicle that was built for another purpose?

Certain vehicles, regardless of their weight or travel on public highways, are not considered “taxable highway vehicles,” and therefore, they are not required to file.

Here are three types of vehicles not required to file HVUT:

  • 1. The vehicle is used solely to transport machinery.
    If the machinery is permanently mounted to the chassis and this machinery makes it impossible to carry loads, then the vehicle is not required to file.
    b. Examples include vehicles with construction, manufacturing, drilling, mining, lumbering, and farming equipment permanently attached to the chassis. 
  • 2. The vehicle was not designed for highway use.
    Although this type of exempt vehicle may be used to transport loads, it cannot travel on public highways due to speed restrictions or other safety restrictions placed on that vehicle type by the manufacturer. 
  • 3. The vehicle was designed as a shelter.
    This includes trailers or semi-trailers that function as stationary shelters on off-highway sites.
    b. For example, a trailer that functions solely as a mobile office is not considered a taxable highway vehicle.

Does your vehicle fit into one of these three categories? If so, then congratulations! You won’t need to file heavy vehicle use tax!

If you’re unsure of the status of your heavy vehicle, call our support heroes. They’ll help you determine whether you need to E-File Form 2290, and if you do, they’ll walk you through the process!

Call them at 704.234.6005 or email them for 24/7 assistance at One of our bi-lingual, ultra-talented, and patient support pro’s is ready to answer your questions and put your mind at ease.

Curious about Taxable Vehicles?

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ExpressTruckTax Blog

E-file your HVUT Form 2290 with ExpressTruckTax.